Event Details

Once a new booking has been made, the Events screen details all booked locations, the event status and contract / deposit details in one simple, clear view. Adding resources such as Set-up Items and Catering are quick and easy to do. Once complete, Chaser VENUE generates the client's Confirmation and Contract document in one step directly to email, printer or pdf output.

The Contact Log allows users to log and view all communications that have taken place with the client relating to the selected event and create follow-up actions as required that may be assigned to an individual user or group of users.

Setup Items

Add internally or externally supplied equipment and resources to each event. For events where setup styles are repeated, copy set-up details from a previous / similar event to save time.

Staff

Internal and out-sourced staff may be assigned to a location for the event duration or at specific times. For example security door staff may be required for a private or public function for the duration of a party whereas a client may require technical assistance with just the set-up of an externally supplied projector. Each staff resource may also have its own charge and overtime rate with cost prices. Chaser displays profits and margins at a glance on the Summary tab.

Catering & Beverages

From buffet lunches to full a la carte selections, using Chaser VENUE's Catering facilities the system will automatically price according to delegate numbers and / or their selections. The system automatically prompts users to update catering numbers as attendance figures are adjusted.

Detail individual drinks, packages or host bar for complete events or components of each event. for example, a wedding function might include champagne on arrival, wine with the meal and an open bar to the value of £500. Your whole drinks inventory is maintained in Chaser VENUE and may be updated independently of current prices.

Always up-to-date, final estimated attendance is recorded prior to the event and consumption figures are entered following each event to ensure that clients are billed the correct amount.

Miscellaneous

Items that are not supplied as part of the core event or one-offs such as stationery, photocopying and admin charges, may be recorded as Miscellaneous charge items. These will be detailed on the client's confirmation sheet and included in their invoice as part of the event costs.

Pre-Paid

Record income associated with an event that is not to be billed through the system. In many instances clients or their guests may pay for some items in advance or separately to the main event. In these instances any receipts may be recorded as Pre-Paid. Examples of this might include photocopying, drinks, or takings from a gift shop.